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Loan FAQs

The FUJIFILM Loan service is designed to give individuals the opportunity to evaluate equipment to inform and enable a prospective purchasing decision. The service is not to be used to supplement equipment for paid for and or commercial work, or where there is no intention or consideration to make a purchase in the near future. The FUJIFILM Loan service is facilitated by 4Fill and 4Fill Europe (part of the Simplysnap Group), the trusted partner of FUJIFILM UK.

4Fill reserves the right to refuse orders, exclude claims and/or participants if it is not satisfied with the information provided, or believes the service is not being used within the spirit it is intended.


Creating an Account
How do I register for an account?
To create an account, click on the login icon (head and shoulders) at the top of your screen. Enter your email address in the ‘New here?’ section and click Sign Up.
How old do I have to be to place an order?
You must be 18 years or older to have an account.
Are there any limits on the number of items I can try?
In order to make the service available to as many customers as possible, the service is limited so only one hire per product, per person may be made. Customers are limited to a maximum of 5 items in a 12-month period and any individual may only have one account.
Can I set up multiple accounts?
No, multiple accounts are not allowed under any circumstances, any attempt to create multiple accounts will result in all associated accounts being suspended.

Placing an Order
How do I place an order?
Head to our ‘Loan products’ section and choose the model you are interested in trialling. Use our live availability checker to find the next available date - select your first and last day of use as the start & end dates you require. The cost to hire (if any) will be automatically calculated for you, dependent on the dates you have chosen. When you’re happy, just add the items to your basket and checkout.
What do I get with the equipment?
At the bottom of the availability calendar window, you can find out what we provide for each individual model.

Extra batteries and selected accessories can be added to your order if required. Pricing for these items will be shown online for the dates you have chosen.
I’d like to trial need the equipment for longer, can it be extended
Yes, your trial can be extended beyond the free period for an additional incremental daily cost up-to a maximum of 7 days. Just choose dates to suit you at the time of booking and the system will calculate any additional charges.
How do I amend or cancel a booking?
If you need to edit or cancel your order you can contact our loan team via email at [email protected]. You can also call us on 0203 887 6890. Please note changes to bookings are subject to availability.
Can I take the equipment abroad?
Any intention to take the equipment outside of the UK must be notified in writing prior to commencement of the loan and proof of return travel within the agreed loan period will be required. We reserve the right to decline bookings for any overseas use.
I want to compare two or more items on my Photo by Fujifilm Loan, is this possible?
Yes, you can book multiple products on your loan, keep in mind you will be required to pay a deposit for each item. Please note: Customers are limited to a maximum of 5 items in a 12-month period.
The dates that I want aren’t available, what should I do?
The website offers live availability which means the availability shown for a particular product is accurate. If the item(s) you are interested in are currently unavailable, the calendar will show you the next available date.
I’m interested in equipment you don’t have in stock yet. What do I do?
If the item is on our website but we do not have stock yet, register your details on the waiting list. As soon as we have stock, we will contact you and let you know when the item is available to book.
Can I reserve equipment without placing an order?
No. As we operate a live 24/7 availability and booking system, the only way to reserve equipment is to place an order.
Why am I being asked for a reason for hire?
The information provided in the reason for hire field helps determine the reason for the evaluation is genuine and the service is not being abused. Additionally, information provided can assist us in checking compatibility. 4Fill and/or FUJIFILM reserve the right to refuse any bookings where this information has not been provided or is not deemed to be genuine.
I’ve been asked to provide further information, why is this?
We take a proactive approach to protect our customers from fraudulent activity, as part of this process we may ask you to provide further information including, but not limited to, previous and current address, photo ID, contact details, existing equipment and intended usage.

We reserve the right to cancel the loan if we are not satisfied with the information provided, or believe that the service is being used with disingenuous intent.

Delivery & Collection
How will the equipment be packed?
Your equipment will have been checked and carefully packed within a hard flight case before dispatch. Once you have collected your equipment from your chosen retailer, you will receive a Pickup Confirmation email. Attached to this email you will find equipment reports for any items you are trialling. Please compare the report(s) against the equipment on the day of collection and notify us by 6pm if you have any queries. If you do not inform us by 6pm, you will be held liable for any defects, deficiencies or missing items.
Do you organise Delivery and Collection?
Yes, all orders include delivery and collection to your chosen retailer during the weekdays (Monday-Friday, excluding Bank Holidays).
What courier service do you use?
We work with several couriers but mainly use Parcelforce and APC. We recognise services vary by courier on a regional basis and continually review our proposition, unfortunately at this time it isn’t viable for us to offer a choice of courier based on geographical variances.
When will the equipment be delivered to my retailer?
Your order will be dispatched by courier, nationwide, on a by 12:00pm service (for most locations) the day before your evaluation starts unless there is a problem or otherwise advised when placing your order and on your order invoice.

Although the couriers we work with are highly accurate, like everyone they can make mistakes and circumstances can conspire against them from time to time. We strongly recommend you allow yourself enough time to receive the goods and save yourself any unnecessary stress! It is always worth contacting your chosen retailer to ensure that your goods are ready for collection before setting out.
Can you deliver on a weekend?
Equipment can only be delivered on working days (Monday-Friday), excluding Bank Holidays.

Returning Equipment
How do I prepare the equipment for return?
You should ensure all goods are accounted for using the itemised checklist (attached to your Pickup Confirmation email), equipment should be carefully packaged up in the way it was delivered to you. Take particular care to ensure goods are secure and won’t roll around or impact against other items when in transit. Use the cable ties provided to seal the cases and insert the cases in the courier bags (where applicable). Depending on the courier company used, we may provide you with either a courier return label or a generic return label. Please ensure that the equipment is packaged up, the cases sealed and the labels are secured to the outside of each package before taking the goods to your retailer for collection. It is not the responsibility of your chosen retailer to package the equipment or provide you with packaging materials.
When do I need to have the equipment ready for return?
You will receive a return reminder email the day before your hire ends. All goods must be sealed into flight cases and returned to your retailer by 11am on the morning of the collection. Goods returned to the retailer after this time will be subject to a courier failed collection charge as well as additional loan charges.
What happens if I am late returning my equipment to the retailer?
All goods must be sealed into flight cases and returned to your retailer by 11am on the morning of the collection. Goods returned to the retailer after this time will be subject to a courier failed collection charge as well as additional loan charges.
How will I know when you have received the equipment back?
You will receive two emails, the first letting you know the equipment is back with us, the second confirming the equipment has been checked, tested and the order has been closed.

Deposit & Insurance
I see that I am required to pay a security deposit, why is this?
The security deposit is a holding deposit against the total value of the equipment you are evaluating. In the event the equipment is damaged, or components lost whilst in your care, the cost of repair/replacements will be debited from the deposit. If the cost of missing/damaged parts exceed your deposit, the outstanding balance will need to be paid in full immediately.

In the event of loss, theft or damages exceeding the value of your deposit, you would be liable for the full cost of the equipment.
Can somebody else pay my deposit?
The security deposit must be paid using a credit card in the same name as the booking and registered to the billing address.
When do I need to pay the deposit?
You will be asked to make payment at the time of placing your order if the equipment is due to be dispatched within 7 days. If you are booking more than 7 days before the equipment is due to leave us, you will be sent a payment reminder 7 days before dispatch. In the event the deposit has not been paid, and we are unable to contact you, the booking will be cancelled and no goods will be dispatched.
When will I receive my deposit refund?
Once your order has been unpacked and checked and, assuming there are no missing or broken items on the return of the equipment, your deposit will be refunded immediately. Please note, whilst the deposit is refunded promptly, most banks take a little time to process refunds, but you should see the money back in your account or on your card within 1–5 working days.

If there are missing or broken items on the return of the equipment, we will contact you to discuss the matter in accordance with our Terms and Conditions.
Do I need to insure the equipment?
We always recommend people have insurance for their total peace of mind. You can either temporarily add the equipment to an existing policy or, if you don’t have an existing policy but would like cover, we would recommend our preferred supplier Performance Film & Media Insurance, click here for details. Please ensure you choose 4Fill as the referrer.

In some circumstances we may insist on goods being fully insured whilst in your care. If this affects an order you place, we'll notify you as soon as possible to request proof of insurance cover for the equipment whilst it is in your care. We reserve the right to cancel an order should the cover be inadequate or if no proof of insurance is provided.

Payment
What forms of payment do you accept?
We accept payment via Mastercard and Visa debit or credit cards. We can accept American Express for any hire charges but not for a deposit.
When will my debit/credit card be charged?
Additional Loan Charges – You will be asked to make payment for any additional days beyond the free period when you place your order.

Deposit - You will be asked to make payment at the time of placing your order if the equipment is due to be dispatched within 7 days. If you are booking more than 7 days before the equipment is due to leave us, you will not be asked to make payment immediately. You will be sent a payment reminder email when it is time to pay the deposit, asking you to log into your account and enter your payment details.
Can I pay over the phone?
Unfortunately we are unable to accept payment over the phone for data protection and security reasons. All our financial transactions are handled online via our payment provider and are encrypted to ensure they are kept completely safe and secure.

Equipment
What do I get with the equipment?
On the model page, under the availability calendar, you can find out what we provide for each individual model.

Extra batteries, and selected accessories can be added to your order if required. Pricing for these items will be shown online for the dates you have chosen.
How do you prepare the equipment?
We follow rigorous processes to ensure everything is checked and accounted for before it leaves the premises, and again on its return. It’s this attention to detail that means you can rely on us to deliver the very highest level of service, and to provide equipment, checked, cleaned, calibrated and ready to shoot with.

Before and after each loan we check every product visually, test it for focus and sharpness, and take pictures with it. Our equipment is used regularly so there may be some light scuff marks on the bodies & barrels, etc. There may be a little internal dust in some lenses but rest assured, if there is any effect on image quality or performance the equipment is sent to FUJIFILM for remedy, otherwise it remains in service.
Will the equipment that I receive be brand new?
No, unless you happen to be the first individual to trial a particular item.
What do you consider cosmetic wear and tear?
We understand that the equipment may, overtime, pick up the odd minor scratch or mark, however, any marks to lens glass and obvious misuse under your care will be treated as damage and you will be charged.
What happens if I have a problem with the equipment?
Even with all the preparation and precautions we take, equipment can still be damaged in transit or very occasionally a component will fail. In the unlikely event of something isn’t working, please call our loan team immediately on 0203 887 6890 so we can discuss how best to proceed with your loan.
What happens if I damage the equipment?
Please call us immediately on 0203 887 6890 so we can discuss how best to proceed.

If you damage the equipment during your loan, we will send it to FUJIFILM’s repair centre for inspection and quotation for the repair or replacement as appropriate.

If the repair amount exceeds that of your security deposit the outstanding balance will need to be paid immediately. Dependent on the severity of the damage or supply of replacement parts and thus the length of repair, a penalty charge may well be incurred due to a loss of hire of the equipment to other customers.
The equipment has gone missing, what should I do?
Please call our loan team immediately on 0203 887 6890.

In the event of any theft, the incident must be reported to the police immediately and a crime reference number obtained.

In the event of damage or loss by an airline you will need to obtain a Property Irregularity Report from the airline at the airport where the damage is first discovered (i.e. the airport in which you arrive when you discover the damage or loss).

Depending on the circumstances, you may also need to report to your insurance company too.

You would be liable for the costs of replacing the equipment.
What happens if I forget to return an item or component?
Where you are notified the equipment is returned with missing components you will need to return these either by Royal Mail Special Delivery, or an approved carrier service within 72hrs of being notified. Should you be unable to locate them, or do not return them within the timeframe provide, the cost of replacements, as well as an administration fee, will be debited from your deposit and then the remainder of the deposit will be refunded to you.
I have a technical question about the product, can I get assistance?
Please get in touch with our loan team on 0203 887 6890 and we will do our best to assist you. Alternatively, FUJIFILM offer a very comprehensive web support area which can be found here The site contains product specific drivers, software, user manuals, firmware, FAQs and other useful content to assist you with your query.

Other
I’ve forgotten my password, how do I reset it?
How can I contact you?
If you're unsure about anything or need extra information regarding your order, then please email our customer support team [email protected] You can also call us on 0203 887 6890.
What are your opening hours?
We are open 8:30 am to 5:30pm Monday to Friday and are closed on weekends and Bank Holidays.